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Event Partner Summit

Introduction

The 2024 REC Foundation in-person Event Partner Summit will take place on July 9th-10th, 2024, with a welcome dinner on July 8th at The America’s Center in St. Louis, Missouri.

The Event Partner Summit is designed to discuss the overall strategic direction of the REC Foundation including our policies and procedures, and to seek input on potential future decisions. Training on specific items related to events is not a part of the Event Partner Summit. We encourage training of specific topics to be conducted at the local/regional level in connection with your Regional Support Manager.

Agenda

Day 1

Day Start Time End Time Session Room
July 8 6:00PM 8:00PM Welcome Dinner / Q&A 221

Day 2

Day Start Time End Time Session Room
July 9 9:00AM 9:45AM Welcome 221
July 9 9:45AM 11:30AM Season Updates 221
July 9 11:30AM 1:00PM Lunch with Regional Support Managers 221
July 9 1:00PM 2:00PM 2024-2025 V5RC/VIQRC Game Overview 221
July 9 2:00PM 2:15PM Break  
July 9 2:15PM 4:00PM Competition Changes/Discussion 221
July 9 4:00PM 4:45PM Q&A 221
July 9 4:45PM 6:00PM Dinner/Networking 221

Day 3

Day Start Time End Time Session Room
July 10 9:00AM 10:15AM Judging Updates 221
July 10 10:15AM 11:00AM Working with Marketing and Development  221
July 10 11:15AM 12:00PM Breakout Sessions (5) 221, 222, 223, 224, 225
July 10 12:00PM 1:15PM Lunch / Q&A / Hot Topics 221
July 10 1:30PM 2:20PM Breakout Sessions (5) 221, 222, 223, 224, 225
July 10 2:30PM 3:20PM Breakout Sessions (5) 221, 222, 223, 224, 225
July 10 3:30PM 4:20PM Breakout Sessions (5) 221, 222, 223, 224, 225
July 10 4:30PM 5:00PM Closing Session / Hot Topics 221
July 10 5:00PM Dinner - On Your Own

Breakout Sessions

Start Time End Time Room Session Name
11:15AM 12:00PM 221 Smart Field Control
11:15AM 12:00PM 222 RECF Resources
11:15AM 12:00PM 223 RobotEvents: Team Registration
11:15AM 12:00PM 224 Early Bird Registration
11:15AM 12:00PM 225 Code of Conduct/Student Centered Policies
1:30PM 2:20PM 221 VIQRC Competition
1:30PM 2:20PM 222 Signature Events
1:30PM 2:20PM 223 RobotEvents: Event Management
1:30PM 2:20PM 224 Judging Processes for Worlds Qualifying Events
1:30PM 2:20PM 225 Code of Conduct/Student Centered Policies
2:30PM 3:20PM 221 Smart Field Control
2:30PM 3:20PM 222 RECF Resources
2:30PM 3:20PM 223 RobotEvents: Team Registration
2:30PM 3:20PM 224 Early Bird Registration
2:30PM 3:20PM 225 Code of Conduct/Student Centered Policies
3:30PM 4:20PM 221 VIQRC Competition
3:30PM 4:20PM 222 Signature Events
3:30PM 4:20PM 223 RobotEvents: Event Management
3:30PM 4:20PM 224 Judging Processes for Worlds Qualifying Events
3:30PM 4:20PM 225 Code of Conduct/Student Centered Policies

Breakout Session Descriptions

Smart Field Control - Room 221

An overview of the Smart Field Control system including error logging, troubleshooting, setup recommendations, event best practices, and hands-on exploration.

RECF Resources - Room 222

Take a deep dive into the REC Library to explore current resources and offer suggestions for additional articles. Learn how our Marketing and Development departments operate and see what they can help you with for your events.

RobotEvents: Team Registration - Room 223

Feedback is welcome for potential changes to how the team registration process works for the 25/26 season. How can we ensure greater accuracy of information and enhance the coaching experience?

Early Bird Registration - Room 224

Discussion on the status of Early Bird Registration and a discussion of desired changes from the community.

Code of Conduct/Student Centered Policies - Room 225

Take a deep dive into the current and future status of G1, G2, and G4 enforcement and reporting procedures.

VIQRC Competition - Room 221

Strategic discussion about the present and future of VIQRC and what steps the REC Foundation can take to ensure a great experience for all participants.

Signature Events - Room 222

Strategic discussion on the current status potential future changes of Signature Events. Topics will include: spot allocations, desired number of events, and policy changes.

RobotEvents: Event Management - Room 223

How can the event hosting experience improve? Topics include: how to ensure accuracy of team rosters at events, desired RobotEvents features, and sharing of best practices.

Judging Processes for Worlds Qualifying Events - Room 224

Are there specific requirements we should place on the judging process for these events or systems to ensure the current processes are being followed?

Session Presentations

General Sessions

Breakout/Discussion Sessions