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If there are any conflicts between the Game Manual and other supplemental materials (e.g., Referee Certification courses, the VRC Hub app, etc.), the most current version of the
printable PDF English Game Manual takes precedence.
If there are any conflicts between the Game Manual and other supplemental materials (e.g., Referee Certification courses, the VIQRC Hub app, etc.), the most current version of the
printable PDF English Game Manual takes precedence.
Introduction
The 2025 RECF Summit for VEX Robotics Programs will take place on July 22nd-23rd, 2025, with a welcome dinner on July 21st at The America’s Center in St. Louis, Missouri. New this year: the RECF Summit will include Coaches and Event Partners
If you are interested in attending, please complete the interest form March 15, 2025
Note: Capacity is limited to 100 attendees.
We will notify those selected by April 1, 2025
Agenda
(The Agenda is for Central Daylight Time and subject to change)
Day 1
Day Start Time End Time Session Room
July 21
6:00PM
8:00PM
Welcome Dinner and Q&As with Regional Support Managers
221
Day 2
Day Start Time End Time Session Room
July 22
8:30AM
9:00AM
Welcome
221
July 22
9:00AM
10:30AM
2025-2026 Season Updates
221
July 22
10:30AM
10:45AM
Break
221
July 22
10:45AM
11:45PM
VEX Education: Accessibility, VEXcode Improvements, VEX Education Improvements
221
July 22
11:45AM
1:00PM
Lunch
221
July 22
1:00PM
1:30PM
Q&A
221
July 22
1:30PM
2:20PM
Breakout Sessions - Block 1
Various
July 22
2:30PM
3:20PM
Breakout Sessions - Block 2
Various
July 22
3:30PM
4:20PM
Breakout Sessions - Block 3
Various
July 22
4:30PM
5:30PM
Dinner / Networking / Q&A
Hotel-Laurel Ballroom
July 22
5:30PM
7:30PM
Evening Reception at Hotel (optional)
Hotel
Day 3
Day Start Time End Time Session Room
July 23
8:30AM
9:20AM
Breakout Sessions - Block 4
Various
July 23
9:30AM
10:20AM
Breakout Sessions - Block 5
Various
July 23
10:30AM
11:20PM
Breakout Sessions - Block 6
Various
July 23
11:30PM
1:30PM
Lunch / Q&A / Tours
221
July 23
1:30PM
2:20PM
Breakout Sessions - Block 7
Various
July 23
2:30PM
3:20PM
Breakout Sessions - Block 8
Various
July 23
3:30PM
4:00PM
Closing Session / Q&A / Hot Topics
221
July 23
4:00PM
Dinner - On Your Own
July 23
5:30PM
7:30PM
Evening Reception at Hotel (optional)
Hotel
Breakout Sessions
Room Room 221 Room 222 Room 223 Room 224 Room 225 Room 226 Room 227 Room 228 Room 229
Block 1 (Tuesday)
VIQRC Game
Smart Field Control
Becoming an Event Partner
Competition Division Structure
New Season Judging Updates
Event/Team Fundraising and Marketing
Industry Certifications
Understanding the Qualifying Criteria
Resources for Coaches
Block 2 (Tuesday)
V5RC Game
Smart Field Control
Becoming an Event Partner
Code of Conduct Reporting at Events
Engineering Notebook Best Practices
Strategic Design
Online Challenges
Outreach Initiatives
Finding Volunteers for Events
Block 3 (Tuesday)
Leagues
Smart Field Control
Tournament Manager Basics
Code of Conduct Reporting at Events
New Season Judging Updates
FAC/Workcell
IRHS/Alumni
Creating and Growing Sustainable Robotics Programs
Resources for Coaches
Block 4 (Wednesday)
VIQRC Game
Smart Field Control
Tournament Manager Advanced
Competition Division Structure
The Judging Process For EPs and Coaches
FAC/Workcell
RECF Certifications
Event Preparation for Teams
Organization & Team Registration Process
Block 5 (Wednesday)
V5RC Game
VEX Education: Competition in the Classroom STEM Labs w/ Educator Q&A
Livestreaming
Competition Division Structure
New Season Judging Updates
Event/Team Fundraising and Marketing
Industry Certifications
Understanding the Qualifying Criteria
Resources for Coaches
Block 6 (Wednesday)
Leagues
VEX Education: Competition in the Classroom STEM Labs w/ Educator Q&A
Tournament Manager Basics
Code of Conduct Reporting at Events
Engineering Notebook Best Practices
Strategic Design
Online Challenges
Creating and Growing Sustainable Robotics Programs
Finding Volunteers for Events
Block 7 (Wednesday)
VIQRC Game
VEX Education: Virtual Skills and Virtual Driver Practice w/ Software Q&A
Tournament Manager Advanced
Competition Division Structure
New Season Judging Updates
FAC/Workcell
IRHS/Alumni
Outreach Initiatives
Resources for Coaches
Block 8 (Wednesday)
V5RC Game
VEX Education: Virtual Skills and Virtual Driver Practice w/ Software Q&A
Livestreaming
Code of Conduct Reporting at Events
The Judging Process For EPs and Coaches
FAC/Workcell
RECF Certifications
Event Preparation for Teams
Organization & Team Registration Process
Breakout Session Descriptions
Session Title Session Count Session Description
Becoming an Event Partner
2
A discussion-based session about best practices for new and prospective Event Partners
Code of Conduct Reporting at Events
4
Learn about how to handle Code of Conduct and Student Centered issues at an event
Competition Division Structure
4
A strategic discussion on the future of RECF competitions
Creating and Growing Sustainable Robotics Programs
2
A discussion based session about best practices for managing a robotics program
Engineering Notebook Best Practices
2
A discussion-based session about best practices for engineering notebooks.
Event Preparation for Teams
2
A discussion-based session for Coaches on how to prepare their teams for (and manage their teams during!) events
Event/Team Fundraising and Marketing
2
A discussion-based session about best practices, led by our Marketing and Development departments
FAC/Workcell
4
Learn about the Factory Automation Competition and the new VEX Workcell
Finding Volunteers for Events
2
A brainstorming session on ways to find volunteers for events, led by our Volunteer Coordinator
Industry Certifications
2
Learn about our Industry Certification program and how to incorporate it into your program
International Robotics Honor Society (IRHS)/Alumni
2
Learn about how to start an IRHS chapter in your school
Leagues
2
Learn about how Leagues operate, and explore the benefits of running Leagues in your region
Livestreaming
2
A technical exploration into Livestreaming and sharing of best practices
New Season Judging Updates
4
Learn about the new judging updates for the 2025-2026 season
Online Challenges
2
Learn about how Online Challenges help students learn and compete beyond the competition field
Organization & Team Registration Process
2
Explore the upcoming changes to the team and organization registration process in RobotEvents
Outreach Initiatives
2
A brainstorming session on ways to get groups such as JROTC, Scouts, and many others from your community involved in robotics
RECF Certifications
2
Learn about the new Moodle-based RECF Certification system
Resources for Coaches
4
Learn about the many resources for Coaches, including the REC Library, webinars, and more
Smart Field Control
4
A technical exploration into using the Smart Field Control system at events, including troubleshooting
Strategic Design
2
A discussion based session for Coaches on how teams can maximize their robot designs with their available resources
The Judging Process For EPs and Coaches
2
Learn about the judging process to prepare judges and teams for events
TM Advanced
2
Explore advanced features in Tournament Manager to take your event to the next level (a laptop with TM installed is recommended, but not required)
TM Basics
2
Learn the basics of setting up a tournament and the associated tech (a laptop with TM installed is recommended, but not required)
Understanding the Qualifying Criteria
2
Learn about the details of the Qualifying Criteria for a better understanding of its sections
V5RC Game
3
A discussion-based session about the new 2025-2026 VEX V5 Robotics Competition, led by the GDC
VEX Education: Competition in the Classroom STEM Labs w/ Educator Q&A
2
VEX Education: Virtual Skills and Virtual Driver Practice w/ Software Q&A
2
VIQRC Game
3
A discussion-based session about the new 2025-2026 VEX IQ Robotics Competition, led by the GDC
Session Presentations
Presentations will be made available after the Summit concludes.