This template can be used to introduce the VEX Robotics Competitions and describe your event to potential judge volunteers. Add your event information to replace the pink bracketed text, make any other changes you like, and send it as a way to recruit volunteers.
Email Subject
Changing Students' Lives Starts Here: Volunteer Your Time and Knowledge
Email Body
Hello,
Are you interested in being a judge at the [your event name] student robotics competition?
We invite you to join us in inspiring the next generation of engineers. As a judge, you'll have the unique opportunity to see students showcase their innovative designs and the valuable lessons they've learned through the VEX Robotics Competitions.
Ways to Volunteer: [REMOVE areas that are not pertaining to your Event & add correct dates]
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Remote Interviews [Add date here if you are doing remote interviews]:
- Role: Collaborate with a panel of judges to interview teams via Zoom or Google Meet, using pre-determined questions and a standardized rubric.
- Time Commitment: 3-hour block, during which you will interview approximately 6 teams.
- Impact: Your feedback will be instrumental in selecting the teams that advance to in-person interviews and consideration for judged awards.
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Remote Engineering Notebook Evaluations [Add date here if you are doing remote notebooks]:
- Role: Review Digital Engineering Notebooks submitted by teams, scoring them based on a provided rubric.
- Time Commitment: Self-paced, with each notebook taking around 15-20 minutes to evaluate.
- Impact: Your assessments will help recognize teams with outstanding engineering documentation and design processes.
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In-Person Interviews and/or Notebook Evaluations [Add date here]:
- Location: [Put your location here. You can be as specific or vague as you like]
- Role: Join an on-site judging panel to interview teams and/or notebooks, evaluate their responses, and deliberate with fellow judges to determine award winners.
- Time Commitment: 6 hour commitment during the day of the event.
- Impact: Your decisions will help honor the top-performing teams at the event.
Why Volunteer?
- Engage with Emerging Engineers: Interact with talented students from diverse backgrounds, and be inspired by their creativity and technical knowledge.
- Make a Meaningful Contribution: Play a vital role in an event that empowers young minds and encourages them to pursue careers in STEM fields.
- Comprehensive Training: Receive guidance from a certified Judge Advisor, who will provide you with the tools and knowledge needed to excel in your role.
- Earn Service Certificates: Gain official recognition for your time and contributions.
Ready to Make a Difference?
For more information or to sign up as a judge, please contact me, [Your Name], at [Your Email]. As the Event Partner, I am here to assist you with any questions.
Learn more about the programs! [Delete info about unneeded programs]
You can learn more about the VEX IQ Robotics Competition Program here.
You can learn more about the VEX V5 Robotics Competition Program here.
Let’s work together to shape the future of engineering, one student at a time.
[Your name and contact information]