As you start planning your VEX Robotics event, one of the first steps is to create a simple budget. To help you get started, we’ve made an easy-to-use template that you can customize for your event.
You can add any additional expenses or income that apply to your event. For example, under Technology, you might include things like screens, networking supplies, extension cords, or power strips. You can group these together or list them separately if you’re comfortable using Google Sheets.
The size and type of your event will also affect your budget. For example, a Signature Event or Event Region Championship might include extra costs for things like A/V or accommodations for Key Volunteers.
Once you’ve listed all the expected costs, you can start figuring out how much to charge each team to cover your expenses. You might also be able to borrow equipment—like a field—from another team and offer them a free registration in return.
Need more ideas? Check out this helpful RECF Library article on event budgets for more examples and guidance.
Budgets aren't just about numbers.
The bottom line should always
take a backseat to doing what's right.