Welcome to www.RECFEvents.org! Going forward, RECFEvents.org will serve as the official team and event registration platform for all RECF programs.
Overview
Registration works in stages. Users create organizations which are designated with a unique base number. Different teams within that base number are designated with letters. For example, “Organization 1234” could have team 1234A,1234B, 1234C, etc. Note: For Inspire (our college/university robotics program), organizations are designated with letters and can add numbers to designate different teams within their organization.
Event partners (EPs) will also use this platform to create and post events that teams will then be able to register for.
Once a user has created an account, most actions will take place through the user’s Dashboard, located in the top left corner of the web page. This is where a coach or administrator will manage organizations and teams, and where EPs will manage events.
Creating an Account
Step 1: Go to www.recfevents.org, and click the “Register Now” button.
Step 2: Create an account using the email address you wish to use. If you would like to claim an organizational base number your organization used last year, you must use the same email that is associated with that organization base number.
You will also be asked to provide a phone number and a password.
Step 3: You will receive an email verification to the email address used to create your account. Verify this email address by clicking the link in the email sent to your address. If you do not see the verification email, please check your spam folder.
Registering a New Organization
Step 1: Log in and click “Dashboard” in the upper left part of the page, then click the button that reads “Register/Manage Organization and Teams.”
Step 2: Click the “+Add New BASE Number” button. You will be assigned a random number or series of letters depending on your program.
Step 3: Click the "Programs" button to begin creating organizations.
You will be asked to fill out specific organization information. After doing this, click “Save.”
Claiming a Returning Organization
Step 1: Log in and click “Dashboard” in the upper left part of the page, then click the button that reads “Register/Manage Organization and Teams.”
Step 2: Click the red “Claim Your Organization(s)” button. If the email used for creating your new account matches the email used as the Primary Coach contact (or Administrative Contact in some cases) for an organization registered with RECF last season, you will see your past organization number(s) appear in a list after clicking the button.
Note: If you do not see the team number(s) you expect in the list, first check that you are using the same email address that was used for the organization last season. If the email address is the same, then it is possible that another user associated with that organization has claimed the number. Please reach out to other Primary Coach contacts or Administrators of that number to coordinate which of you will claim the number. Only one user can claim an organization number; please communicate with the other coaches and administrators for your organization to ensure a smooth transition. You can also contact your Regional Support Manager who can work with you to transition the number.
You will also need to contact your Regional Support Manager to get your claimed organization name changed. It will default to the name of the program and the organization’s base number.
Creating Teams
Once you have created an Organization Number, go back to your Dashboard or follow the prompt at the top of the screen to create your first team:
This will begin the team registration wizard, starting with your billing profile. Click the blue “Save and Continue” button at the bottom of the screen to move to the next step:
Step 1: Billing Profile
Step 2: Org Number
If you only have a single number, this will be automatically filled out for you. If you have multiple numbers, you will need to select one. If you already have a billing profile, it will skip that step:
User with a single organization number:
User with multiple organization numbers / programs:
Step 3: Add a Team
Fill out the Team Name, Grade Level, and other information. Available team letters will appear as a drop down. Click “Create Team and Continue” when you are finished to create the team.
Step 4: Pay the Team’s Registration.
You can do this immediately or later in a variety of ways that work best for you.
After payment has been completed, the team is eligible to register for events. If you experience any issues or have any questions, please contact your Regional Support Manager or Accounting@recf.org.
Becoming an Event Partner and Creating Events
Step 1: If you are or wish to become an event partner (EP), please go to your Dashboard and click on the blue button labeled "Request Event Partner Status" to alert the RECF that your account needs to have EP status added.
Step 2: Once EP status has been granted, you will see a new button on your Dashboard: “Create or Edit Event”. Click on this button to continue.
Step 3: A list of your events will be displayed here. Click “+ Add” in the upper left to add an event.
Step 4: This will open an event creation wizard. Please fill out information for the various tabs that appear. You can stop at any time, and anything you have filled out will be saved. Note: all events require Regional Support Manager approval before they will be visible to the general public.