Overview
This document provides an overview of the volunteer check-in role, including expectations, skills required, and recommended training. Volunteer check-in volunteers assist with welcoming and checking in all volunteers for the event.
Experience Level: Beginner
Physical Activity: Moderate (Mix of sitting and walking)
Skills:
- No experience required
- Pay attention to detail
- Communicate effectively
- Comfortable using computer
Responsibilities
- Verify volunteer names, roles, and schedules
- Collect consent forms and provide volunteers with materials, which may include name badges, maps, t-shirts, etc., based on the event
- Introduce volunteers to the people who will provide training, and direct volunteers where to report
Training & Preparation
- Read this guide document and get familiar with how events are run. It is helpful but not required to attend a local event as a spectator prior to volunteering.
- Attend on-site training if provided, or discuss the process with the Event Partner.
On Event Day
Dress Code: Wear comfortable clothes that are appropriate for a school-related event, closed toe shoes, and a volunteer t-shirt (if provided).
Arrival: Check-in volunteers should arrive early for check-in! It is important to arrive at least 30 minutes before general volunteer check-in begins to receive on-site training and supplies.
Location: Report to the Event Partner or designated volunteer coordinator.
Supplies: Pen or pencil, highlighters, volunteer staffing list, blank participation waivers, folder to collect signed hard-copy waivers, volunteer training materials, and optional volunteer packet with venue map and additional information, if provided.
Volunteer Check-in Process
- Obtain a volunteer staffing list from the Event Partner.
- Welcome volunteers. Confirm volunteer information using the volunteer staffing list, and verify name, role, and schedule. Update volunteer information as needed if using a computer/database.
- Collect signed hard-copy participation waivers if volunteers have not already uploaded one to RECFevents.org.
- Provide volunteers with name badges and other materials, if provided.
- Introduce volunteers to the people they will be reporting to and/or the person providing their volunteer training. In some cases this could be you, if requested by the Event Partner.