The Event Meeting allows the Emcee, Event Partner, and/or Head Referee to share important information about the event and the venue. Everyone—including teams, coaches, referees, judges, and parents—should attend the Event Meeting.
General Event Information
- Welcome and Introduction of key volunteers, including the Event Partner and Head Referee
- Share location of restrooms, concessions, and venue-specific rules and safety information
- Event emergency and evacuation plan
- Adult team leaders are responsible for student safety and conduct at all times
- Keep the pit area clean and organized for safety and easy repacking after the event
- Teams are responsible for their equipment and materials
- Practice fields – Teams should reset fields after use, share fields so all teams can practice, and limit time
- Skills Challenges – Location(s) of Skills field(s); also, reminder of number of skills runs allowed and start/stop times
- Engineering Notebooks – Submit labeled Engineering Notebooks to the check-in table before Match play
- Agenda for the day – Start/stop times, breaks, special activities and their locations
- Judges will recognize student-centered work – Judges will consider compliance with the REC Foundation Student-Centered policy for judged awards
- Alliance Selection – After all Qualifying Matches are complete, the Alliance Selection process will consist of one round of selection, and ___ [the number of Teams divided by two, less any remainder; up to 16] Alliances of two Teams will compete in the Elimination Matches.
- Timeouts – There are no timeouts during qualifying matches. Each Alliance may request one Time Out no greater than three minutes between matches during the elimination bracket.
- Qualifications to the state/regional championship – This event will qualify ___ [insert number of teams] teams to advance to the ___ [insert name] championship event, including these award recipients: ___ [insert qualifying award names].
Rules Reminders for VRC Spin Up
Rule <G1> and the Code of Conduct
- Please keep the REC Foundation Code of Conduct in mind while competing today. Be respectful, stay professional, follow the rules, and we’ll all have a great event. Coaches, if you haven’t reviewed the Code of Conduct with your students, please take a few minutes to do that after this meeting. You can find it on the REC Foundation website (and maybe an onsite banner—point it out if there’s one available).
- If a team or any of its members are disrespectful or uncivil to event staff, volunteers, or fellow competitors, they may be Disqualified from a current Match, upcoming Match, or the entire event depending on the severity of the situation. Judges will also consider team conduct and ethics when determining awards. <G1>
VRC is a Student-Centered Program
- VRC is a student-centered program. Adults may assist Students in urgent situations, but Adults may never work on or program a Robot without Students on that Team being present and actively participating. <G2>
- The robot design, construction, and programming must represent the skill level of the team. <G6>
Before the Match
- Get to the queuing table on time with a ready‐to‐drive robot and controller. If you can’t get your robot to a match, sending a drive team member will still get you points from the match. <T5><T6>
- Double check that all drive team members have safety glasses, and that the robot has the correct color of license plates. If the wrong color plates are easily visible on your robot, your bot may be removed from the field. <S3><R24>
- During Qualification and Elimination matches, the RED alliance has the right to place their robot on the field last. Once a Team has placed their Robot on the field, its position cannot be readjusted prior to the Match. <T8>
- Make sure your robot is in a legal starting position and configuration. <G4><SG1>
- Double-check the field setup and ask a referee to make adjustments before you indicate that you’re ready for the match to start. Please don’t touch game objects other than preloads and match loads! <G9>
- If your robot contacts the tiles, discs, or rollers on the opponent’s side of the Autonomous Line during the 15-second autonomous period, your opponent will automatically receive the Autonomous Bonus. This will not affect Autonomous Win Points for either Alliance. <SG8>
During the Match
- Robots must stay inside the field, and Drive Team Members must stay out of it. If your robot expands and comes in contact with anything beyond the field perimeter, it will earn an automatic DQ. <S2><G9>
- During the Driver Controlled Period, Drive Team Members may only touch their own Robot if the Robot has not moved at all during the Match. Touching the Robot in this case is permitted only to turn the robot on or off, plug in a battery, plug in a V5 Robot Radio, or touch the V5 Robot Brain screen, such as to start a program. <G9>
- Each team may have up to three drive team members in their alliance station, and all drive team members must remain in their alliance station for the duration of the match. <G7>
- Stay away from the net. Robots that entangle with the net, and robots that force opponents into entanglement, will be disabled for the rest of the match. <SG3>
- Horizontal expansion is limited until the 10-second match Endgame. If you expand early and can't fix it, you will not receive points for Tiles Covered in the Endgame, but can avoid a Major Violation by removing your bot from all other gameplay (offensive & defensive). <SG4>
- Vertical expansion is limited in size, height, and field location before the Endgame as described in rule <SG5>.
- Match Load Discs can be added to the field only during the Autonomous and/or Driver Controlled Periods, and only through the loader. <SG6>
- Possession is limited to three discs, whether it's intentionally or accidentally. If you can't get rid of extra Discs, you will not receive points for Tiles Covered in the Endgame, but can avoid a Major Violation by removing your bot from all other gameplay (offensive & defensive). <SG7>
- Keep discs in the field. Discs that leave the field will be returned to the field at the referees’ convenience. <SG9>
- Trapping <G15>, tipping, and entanglement <G12> rules are basically the same this season.
- Remember that it’s only trapping if one robot is confining another to a small space, and if the trapped robot is actively trying to escape. Trapping longer than 5 seconds may result in a DQ.
- If you believe you’re being trapped, call for a referee’s attention.
- There is no limit on Trapping that begins during the Endgame; if a Trap starts before the Endgame, the trapping robot must separate for at least 5 seconds before resuming a trap during the Endgame.
After the Match
- After both teams have agreed to the score, a referee will let you know that you can grab your robot. Until then, please don’t touch the robot, field, or game elements.
- Members of the drive team should bring up any concerns about a match with the Head Referee citing a specific rule number. Look up the rule # and text and have it ready during the conversation. Feel free to plead your case if there’s a disagreement but remember to be respectful and that the Head Referee’s final ruling is final. <T1>
- Once you’ve left the alliance station you’ve waived your right to any appeals. <T3>
- The referees will only talk to the drive team members about matches and can’t look at videos of the match. Period. <T3>
- Each team will get a maximum of three driving skills matches and three programming skills matches, and it’s up to you to get in the queue to ensure you have time to get attempts in.
- In a Skills match, teams can use any goal, either Alliance station, and all rollers.
- Size and starting requirements, including robot positions, still apply in Skills matches.
- One team member can move between the Alliance stations to use Match Loads on the other side.
- Possession and vertical expansion limits still apply in Skills matches.
- Early horizontal expansion in a Skills match will start the 10-second Endgame timer and result in a Skills Stop Time.
Share Feedback, and Have Fun!
- Direct questions, concerns, or positive feedback to the Event Partner.
Enjoy your VEX Robotics Competition experience! Thank you for your support!