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The Event Meeting allows the Emcee, Event Partner, and/or Head Referee to share important information about the event and the venue. Everyone—including teams, coaches, referees, judges, and parents—should attend the Event Meeting.
General Event Information
- Welcome and Introduction of key volunteers, including the Event Partner and Head Referee
- Share location of restrooms, concessions, and venue-specific rules and safety information.
- Event emergency and evacuation plan
- Adult team leaders are responsible for student safety and conduct at all times
- Keep the pit area clean and organized for safety and easy repacking after the event
- Teams are responsible for their equipment and materials
- Practice fields – Teams should reset fields after use, share fields so all teams can practice, and limit time
- Skills Challenges – Location(s) of Skills field(s); also, reminder of number of skills runs allowed (3+3) and start/stop times
- Engineering Notebooks – Submit labeled Engineering Notebooks to the check-in table before Match play
- Agenda for the day – Start/stop times, breaks, special activities and their locations
- Judges will recognize student-centered work – Judges will consider compliance with the REC Foundation Student-Centered policy for judged awards
- Lowest scores are dropped – This event includes ___ [insert number] Qualifying Matches for each Team, so the ___ [insert number] lowest score(s) for each team will not count toward the Teamwork rankings [4-7 rounds = 1 low score will not be counted; 8-11 rounds = 2 lowest scores not counted.; 12 or more rounds = 3 lowest scores not counted]. <T9>
- Finals matches – After all Qualifying Matches are complete, the top __ [insert number of teams] will participate in the Finals Matches. <T12>
- Qualifications to the state/regional championship – This event will qualify ___ [insert number of teams] teams to advance to the ___ [insert name] championship event, including these award recipients: ___ [insert qualifying award names].
Rules Reminders for VIQRC Full Volume
Rule <G1> and the Code of Conduct
- Please keep the REC Foundation Code of Conduct in mind while competing today. Be respectful, stay professional, follow the rules, and we’ll have a great day. Coaches, if you haven’t reviewed the Code of Conduct with your students, please take a few minutes to do that after this meeting. You can find it on the REC Foundation website (and maybe an onsite banner—point it out if there’s one available).
- If a team or any of its members are disrespectful or uncivil to event staff, volunteers, or fellow competitors, they may be Disqualified from a current Match, upcoming Match, or the entire event depending on the severity of the situation. Judges will also consider team conduct and ethics when determining awards. This applies to anyone associated with the team (participants and spectators). <G1>
- Only the Drive Team Members may contest a referee’s ruling - Adults are not permitted to intervene. <T3>
VEX IQ is a Student-Centered Program
- VIQRC is a student-centered program. Adults may assist Students in urgent situations, but Adults may never work on or program a Robot without Students on that Team being present and actively participating. <G2>
- The robot design, construction, and programming must represent the skill level of the team. <G4>
Before the Match
- Get to the queuing table on time, with a robot that's ready to play. If you can’t get your robot to a match, sending a drive team member will still get you points from the match. <T5><T6>
- Make sure your robot is in a legal starting position and configuration. <G5><R4>
During the Match
- Be sure to switch drivers during the 10-second driver switch period; if only one driver from a team is at a match, that driver can only drive for the first 35 seconds of the match. <G11>
- If your robot needs to be fixed, put your controller on the ground before moving to grab the robot. Any discs being controlled by the robot are removed from the game, and when the robot has been repaired it should be returned to the field in a legal starting position (touching the starting wall and not touching any discs, etc.). <G10>
- Your robot can never expand beyond the 11"x20" horizontal size limit during a match, but there are no restrictions on vertical expansion. <SG2>
- Stop driving when the timer hits zero. <SC1a>
After the Match
- Check the score before you leave the Drivers' Station. <T1><T3>
- The referees will only talk to the drive team members about matches and can’t look at videos of the match. Period. <T3>
- Each team gets up to three driving skills matches and three autonomous coding skills matches; be sure you're making time for those! <RSC4>
- All of the regular rules still apply in Skills matches. <RSC1>
- In an autonomous coding skills match, a team can reset their robot as many times as they want and return it to any legal starting position; any discs being controlled by the robot are removed from the field, and any discs in the new starting position should also be removed from the field. <RSC5>
- In a driving skills match, drive team members must stay in their selected drivers box; in an autonomous coding skills match, drive team members can move around the field as needed. <RSC5d>
Share Feedback, and Have Fun!
- Direct questions, concerns, or positive feedback to the Event Partner.
Enjoy your VEX IQ Robotics Competition experience! Thank you for your support!