Volunteers and Staff for LRT Events

LRT Volunteer Roles

Many of the roles and responsibilities for Live Remote Tournaments are similar to those filled at in-person events, but there are key differences. The table below compares the volunteer roles at in-person events to Live Remote Tournaments.

The Event Partner is responsible for recruiting:

  • 1 Match Controller/Announcer
  • 1 Head Referee
  • 1-2 Scorekeeping Referees
  • Any inspection staff (dependent on the number of teams at the event)
  • Judges and a Judge Advisor if Judged Awards are given at the LRT event
Live Remote Tournament (LRT) & In-Person Volunteer Roles Comparison

LRT Volunteer Role

In-Person Volunteer Role

Event Partner

  • Organizer of event
  • Responsible for recruiting and organizing volunteers
  • Responsible for setting up the event in RobotEvents.com
  • During event, helps solve unforeseen issues and communicate with teams having connection issues
  • Ultimately responsible for the execution of the event

Event Partner

  • Organizer of event
  • Responsible for recruiting and organizing volunteers
  • Responsible for setting up the event in RobotEvents.com
  • During event, helps solve unforeseen issues
  • Ultimately responsible for the execution of the event

Match Controller / Announcer

  • Backup Head Referee
  • Needs access to real-time match video
  • Needs Microphone
  • Start/stop Matches in interface on remote.robotevents.com
  • Finalize scoring
  • Assist with scoring/correct errors
  • Makes any event announcements
  • Play-by-Play commentary during matches
  • Communicates to teams for refresh/tech help

Tournament Manager Operator

  • Start/stop matches in TM Software
  • Finalize scoring
  • Manage Displays
  • Correct scoring errors

Emcee/Announcer

  • Makes any event announcements
  • Play-by-Play commentary during matches

Head Referee

  • Emergency Backup Tournament Operator/Announcer
  • Needs access to real-time match video
  • Needs Microphone
  • Watch matches and make rulings on legality
  • Makes final ruling on scoring issues
  • Oversees Team/Robot Inspection
  • Helps check accuracy of field reset

Head Referee

  • Watch matches and make rulings on legality
  • Final word on rules and violations
  • Verifies scores as posted with teams
  • Oversees Team/Robot Inspection
  • Can score fields if needed

Scorekeeper Referee

  • Receives live video and end-of-match screenshots
  • Score matches (Usually assigned to a particular field)
  • Potentially assists with inspection

Scorekeeper Referee

  • Score matches
  • Potentially assists with inspection
  • Helps check field reset

Limitations on Real-Time Event Connections

A limited number of computers can be connected to the event in real time, so it is recommended that the Match Controller also fill the role of the Emcee/Announcer. The Head Referee and Scorekeepers also need access to the event in real time. All others should watch using the public YouTube feed, which will have a slight delay. The Head Referee, Emcee/Announcer, and Match Controller are key roles which have identical levels of access to the event and can fill in as backup for each other if needed.

Currently it is recommended that only three computers can be connected into the Live Remote Tournament as Match Controllers/Announcers/Head Referees/Scorekeepers at any given time. The designation of roles for a Live Remote Tournament will depend on the physical locations of each volunteer. A Live Remote Tournament can be hosted with volunteers all working out of the same location, or with some or all of the volunteers working the event remotely. Review the guidelines below to get an idea of how volunteer roles can be delegated based on volunteer location.

If two volunteers can share a computer and a video screen, then event roles can be subdivided among additional personnel. For example, one person serves as a Match Controller looking at one computer screen, while another serves as an Announcer looking at a connected monitor showing the same display. If each volunteer is in isolation and needs a separate connection, then it may be necessary for each volunteer to fill more than one role during the tournament (i.e., one person acting as both Tournament Operator and Announcer) in order to keep the number of overall connections down.

Each volunteer will need instructions from the Event Partner as to what role(s) they will fill on the day of the event, and must mindful of their assigned role when selecting how to join into a match.

Recommended Volunteer Roles and Connections Based on Location
All volunteers working the event from the same location
  • 1 Match Controller with computer that receives live video
  • 1 Announcer watching the Match Controller’s live video
  • 1 Head Referee watching the Match Controller’s live video
  • 2 Scorekeepers each with computer that receives live video
Scorekeepers & Head Referee working the event remotely, with EP, Match Controller, and Announcer in the same location
  • 1 Match Controller with computer that receives live video
  • 1 Announcer watching the Match Controller’s live video
  • 1 Head Referee with computer that receives live video
  • 1 Scorekeeper with computer that receives live video

All volunteers working the event remotely

  • 1 Match Controller with computer that receives live video, this volunteer will act as the announcer as well
  • 1 Head Referee with computer that receives live video
  • 1 Scorekeeper with computer that receives live video