Conducting Inspections for LRT Events

Robot, Field, & Camera Inspections

Event organizers should develop a plan for inspecting teams. This process may take longer than in-person events since teams need to have their field and camera setup inspected in addition to their robot. This information can be found in the following documents:

The LRT platform includes an inspection lobby where teams can meet with EPs and volunteers to complete the inspection process. The inspection lobby is not accessible until the event variables described above have been set. Once these variables have been set and you have clicked ‘Save & Finalize Schedule’, you will be able to access the inspection lobby.


The image above shows the Inspection Panel, which appears above the event variables setup. Clicking “Begin Inspection” will start the inspection process for all the teams registered for your event. The “Go to Inspection” button will take you to the Inspection Lobby.

Note: Once the ‘Begin Inspection’ button is pressed, the teams will be prompted through that inspection for their event has begun. Teams will be able to then join the inspection lobby and queue for inspection.


Teams can add themselves to the queue, or they can be pulled into the Inspection process by clicking the “Inspect” button next to the team number if they are logged into

Once inspection has been started, all the volunteers with access to the event can join the inspection lobby and begin inspecting teams. The LRT system allows multiple inspections to be conducted in parallel. The image above shows a volunteer’s view of the inspection lobby. On the left side of the screen (1) is the inspection queue. Teams who have queued for inspection will appear here. The queue shows how long the team has been waiting, their position in the queue, and whether they ae actively logged into the LRT system. The middle of the screen shows an active tally of the number of teams who have passed, are pending, or who have failed inspection. The checklist on the right (2) lists all the inspection items the teams must pass. This includes the robot, and camera/field setup portions of inspection. Clicking ‘Inspect’ next to a team in the queue will bring the volunteer and the team into an inspection lobby. Note: If the ‘Inspect’ button next to a team appears grayed out, this means they are actively in an inspection room with another volunteer.


Volunteer’s view of the inspection room during a VIQC LRT event. The team’s video feed can be seen in the middle of the screen, with the inspection checklist on the right-hand side.

Once in the inspection room, the inspection can take place. The volunteer checks the boxes next to each item on the checklist to show that the team has met that requirement. If, for some reason, the team needs to leave the inspection room and return later, the volunteer can save the team as incomplete. This will return them to the inspection lobby where they can re-queue for inspection. The dropdown menu below the checklist is used to change the status of that team’s inspection. Once the team has passed inspection, the volunteer should mark them as passed and click ‘Save and Leave’ to return to the inspection lobby.


Teams can Pass, Fail, or be saved as incomplete and removed from the queue if they need time to fix an issue. Note: Failing a team in inspection will cause that team to not be included in the match schedule.

Completing inspections ahead of the event day gives teams time to resolve any issues before the event. It is highly recommended that event organizers do inspections with plenty of time for teams to make changes or corrections to be in compliance with the inspection criteria.

Scheduling inspections a day ahead of the event can help the event run more smoothly, shorten the overall length of competition day, and provide a better experience for teams. This can be linked in the email that will generate for each team that registers for the event.

To speed up the inspection process, multiple inspectors can work in parallel. If teams fail inspection at in-person events, they will often have an opportunity to make corrections to their robot in order to compete and must sit out of any matches until they pass an inspection. LRT events by nature cannot work the same way. For LRT events, teams that do not demonstrate that they can pass inspection in their allotted inspection time should be marked as failed and removed from the match schedule. This is because the event cannot start until all inspections are complete. Permitting teams to compete in LRT events who do not have field or technology configurations that are in compliance with the inspection requirements will degrade the experience for other teams, event volunteers, and the audience. While it is laudable to try and accommodate teams who may be struggling to try and give them a good experience, the inspection requirements are not negotiable and the experience of all other participants in the event should take precedence over an individual team.