Volunteer Roles Available

How Can You Help?

There are many roles available at a VEX Robotics event. This article provides a brief summary of each role. More specific information about each role is at RECF Resources > Volunteer.

Emcee

Description: Provide play-by-play during the tournament and informative program knowledge between matches. Add enthusiasm and energy, as well as a high level of engagement and understanding, for all event participants.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Experience is preferred but not required.

Skills:

  • Outgoing and charismatic communication style to engage and energize the audience
  • Work as a team with other volunteers
  • Think quickly and improvise

Field Reset

Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is needed.

Skills:

  • Ability to review field diagrams to place game objects in correct locations on the competition field
  • Move quickly around the field
  • Good listening skills

Head Referee

Description: Organize and oversee all Scorekeeper Referees. Interpret and consistently enforce the rules of the game to score each match upon completion. Act as the final authority for any disputes or rulings. Train Scorekeeper Referees as needed.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Previous Scorekeeper Referee experience is required. Certification required.

Skills:

  • Apply knowledge of the game and rules
  • Lead a team effectively
  • Interact positively with students and coaches
  • Arbitrate disputes fairly and quickly deescalate arguments

Inspector

Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with VRC & VIQC parts is helpful, but not mandatory.

Skills:

  • Collaborate with others as a team
  • Attention to detail
  • Follow inspection checklist

Judge

Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary.

Skills:

  • Attention to detail
  • Impartiality
  • Communicate effectively

Judge Advisor

Description: Train and assist volunteer Judges as they evaluate student teams through interviews, review Engineering Notebooks, observe on-the-field performance, and present awards as needed. Facilitate the Deliberation process for judged awards, and serve as a Judge as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Advanced. Previous Judge experience is strongly recommended. Certification required.

Skills:

  • Attention to detail
  • Impartiality
  • Communicate effectively

Pit Admin Assistant

Description: Serve in a customer service role by assisting teams and guests with competition- and venue-related questions.

Activity Level: Low (mostly sitting).

Experience Level: Beginner. No experience required.

Skills:

  • Ability to troubleshoot issues
  • Communicate effectively

Practice Field Official

Description: Oversee practice fields and ensure that all teams have access to practice time and proceed in an orderly fashion.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

  • Monitor students and keep order
  • Communicate effectively

Queuing

Description: Assist with staging teams for upcoming matches.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience required.

Skills:

  • Communicate effectively
  • Attention to detail
  • Stay organized in fast-paced environment
  • Follow instructions

Scorekeeper Referee

Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed, and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match. 

Activity Level: High (physical), constant standing or walking.

Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly.

Skills:

  • Apply knowledge of the game and rules and be impartial
  • Attention to detail
  • Work effectively as a member of a team
  • Interact positively with students

Team Check-in

Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

  • Attention to detail
  • Communicate effectively
  • Comfortable using a computer

VEX TM Operator

Description: Use the Tournament Manager software to initiate matches and record scores. Coordinate with the Emcee on displaying match results at appropriate times.

Activity Level: Low (mostly sitting).

Experience Level: Intermediate. Experienced volunteers are preferred, but new volunteers can be trained in advance.

Skills:

  • Comfortable using a computer
  • Attention to detail

Volunteer Check-in

Description: Welcome volunteers and guests. Verify schedule, hand out materials, direct volunteers to appropriate locations. Answer basic questions about the facility and event. Can be a fast-paced role.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

  • Attention to detail
  • Communicate effectively
  • Comfortable using a computer