Both teams and events must meet the following criteria to qualify for participation in 2022-2023 Championship events (i.e., State, Regional, Provincial, National Championship and/or VEX World Championship events). Events are considered “official” if they meet these criteria and the results of those events may be used to qualify teams to Championship events. Events that do not follow the criteria will not be official and the results will not upload to RobotEvents.com.
The Event Region Allocation of VEX Worlds 2023 spots will be posted September 2022.
This information will have scheduled updates on September 28, 2022, and January 12, 2023. These updates will include any critical updates, changes to VEX Worlds spot allocations, and changes to the award tables if necessary.
For more information on how, when, and why the qualifying criteria are determined, including a presentation and discussion from the 2022 Coach Summit, visit the Team Qualification Process article.
Note: From time to time, the Robotics Education & Competition (REC) Foundation may make an exception to one of these criteria to better support a growing State/Province/Region/Nation. For more information, please contact your REC Foundation Manager here.
September 2022 Update
- Clarified payment arrangements for events
- Added "Code of Conduct and Student-Centered Policy" as official criteria that qualifying events must abide by
- Specified that a REC Foundation Manager can set an event release schedule for a specific region and to enable or disable Early Bird Registration at any time
- Robot Skills must be offered at Tournaments and Leagues with more than 24 teams
- JROTC Qualification Structure
- Clarified definition of Invitational Events
- Initial 2023 VEX Worlds Spot Allocation Chart
New This Season
- Posting Deadline: October 14, 2022
- Double Qualifications at State, Regional, Provincial, National Championships to VEX Worlds 2023 will come from that specific Championship event
- After all Championship events have concluded (March 12, 2023), the top 10 non-qualified teams on the World Skills Standings in each program and grade level will receive an invitation to VEX Worlds 2023
- Event Release Schedule: All events must be visible for at least one week prior to opening for registration
- Events that offer judging must offer the Excellence Award, Design Award, and the Judges Award
- Skills Only Events and Live Remote Skills Events are approved event formats
- Skills Only Events and Live Remote Skills Events cannot be run as Leagues
- An REC Foundation Manager determines if Skills Only Events and Live Remote Skills Events qualify for a specific Event Region Championship
- Skills Only and Live Remote Skills Events must follow the same criteria as a Tournament
- Robot Skills Challenge scores are calculated based on each League Ranking Session
Teams are assigned into Event Regions based on geography and the density of teams in that area. Sometimes an Event Region is a state or province, other times it is an entire country. When an Event Region is small, there might not be a Championship event to determine which teams qualify for VEX Worlds. In the same regard, when an Event Region is large, there might be multiple championship events in that Event Region. Be sure to check with your REC Foundation Manager to learn the specifics of your Event Region’s championship event(s) and if qualification into these events is required. Common names for these championship events would be State, Provincial, National, or Regional Championships.
- Tournaments are events that have Qualification and Elimination Matches for VEX Robotics Competitions (VRC) and VEX U and Qualification and Finals Matches for VEX IQ Competitions (VIQC). Tournaments may or may not have skills and/or judging.
- Leagues are events that have Ranking Sessions for teams to play in Qualifying Matches, and then a League Finals Session to determine the League Champions. Ranking Sessions are a way for a Tournament to be scheduled over multiple days at different venues, with different teams participating in each of those venues. Leagues may or may not have skills and/or judging. Robot Skills scores are calculated based on each Ranking Session.
- Skills Only/Live Remote Skills Events are listed as Tournaments but do not have any Qualifying Matches, Elimination Matches or Finals Matches. These events may be in-person or remote.
- Scrimmages are events that are not official and do not upload results or qualify teams to any other event. If an event does not meet the criteria for Tournaments and Leagues, those events will be considered scrimmages.
In-Person and Remote Events
- In-Person events are when teams come to the same venue to compete with other teams at that same venue
- Remote events are when teams compete with other teams who are not at the same location
- Remote events are used for Skills Only events only and referred to as Live Remote Skills events
- In-Person Skills Only and Live Remote Skills events can not be run as Leagues
- The REC Foundation Manager will determine if a Skills Only or Live Remote Skills event will qualify for an Event Region Championship
For events (Tournaments, Leagues, Skills Only, and Live Remote Skills) to be official and have results posted on RobotEvents.com, they must meet the following criteria:
Registration and Judging
The following registration requirements must be met for events to be official.
- Events must be listed as either a Tournament or a League with online registration hosted on RobotEvents.com. Note: Skills Only events are listed as Tournaments and must have “Skills Only” in the name of the event.
- All qualifying events must be visible for at least one week prior to opening for registration. A region’s event release schedule will be determined by the REC Foundation Manager for that region.
- Teams registered for the event must be registered and paid on RobotEvents.com for the current season.
- VIQC and VRC Events must have at least 16 registered teams. League ranking sessions may have less than 16 teams participating if the League has 16 registered teams. VEX U Events must have at least 8 registered teams.
- Championship events have no team minimum. Championship event capacity is determined by the REC Foundation Manager in consultation with Event Partners in the Event Region.
- Finalized Tournament Manager results (Tournaments and League Finals Sessions) must be uploaded/finalized within 48 hours of event completion.
- Team payments for the event must be completed before the event date. If teams pay the Event Partner directly or make trades for fields or volunteers in exchange for the event registration fees, the EP should mark the team Paid on RobotEvents.com. In extreme cases, the Event Partner may work out alternative agreements with teams for payment. The Event Partner is not required to accept direct payments and can require all teams to pay through RobotEvents.com. Note: Events outside of the United States must pay the Event Partner directly.
- If a Tournament, Skills Only, or Live Remote Skills event has fewer than 6 organizations registered, no organization may have more than 33% of the total number of registered teams. Organizations are defined by the location of the hosting school or group. Having multiple team numbers or listing different names when a group meets together does not constitute a separate organization. However, each school in a district is recognized as a different organization and should have their own set of team numbers. Note: This criterion does not apply to Leagues.
- Each Event Partner is permitted to host exactly one (1) Qualifying Tournament without organizational or team percentage registration restrictions after they host another qualifying tournament of equal or greater size following all registration restrictions. These Tournaments are generally referred to as Invitational events. Invitational events must be:
- held within the same season as tournament with organizational or team percentage registration restrictions
- in the same program (VRC/VIQC)
- in the same age group (ex. If a tournament is Blended VRC, the Invitational event must be Blended VRC).
- Note: This criterion does not apply to Leagues. All Leagues can be Invitational.
- Events that offer judging must offer the Excellence Award, Design Award, and the Judges Award.
- If any judged awards are offered, all teams must be given the opportunity to be interviewed. If teams are excluded from interviews not by their own choice, then no judged awards will be permitted to be qualifying awards.
- Events may utilize the wait list. Priority should be given to teams who have not registered for other events in the region.
- Early Bird Registration is a system to ensure equitable access to events for teams in a region. An REC Foundation Manager has the authority to enable or disable Early Bird Registration at any time to meet the needs of a region.
Dates and Deadlines
Official events must abide by the following dates and deadlines:
- Held between June 1, 2022, and two (2) weeks prior to the Event Region’s Championship event for which they will qualify.
- Posting Deadline: Official events must be posted on RobotEvents.com by October 14, 2022, and be open for registration at least eight (8) weeks in advance of the event. REC Foundation Managers can waive this requirement when needed.
- All Championship events within the United States must be held no later than March 12, 2023.
- All Championship events outside of the United States must be held no later than March 5, 2023.
Rules and Guidelines
Official events must follow the rules and guidelines in these pages and manuals:
- Game Manual including Inspection and Event guidelines
- Guide to Judging including appendices and judging rubrics
- Referee Guide
- Commitment to Event Excellence
- Code of Conduct and Student-Centered Policy
Robot Skills at events must follow these guidelines:
- Tournaments and Leagues with 24 or more teams registered, must offer Driving and Programming Skills Challenge Matches. Skills Challenge Matches are highly recommended for all events.
- Any event offering the Robot Skills Challenge must offer exactly three (3) Driving and three (3) Programming Skills Challenge attempts to attending teams playing in a Tournament. If in a league, then no more than three (3) attempts at each skill may be played in each league session.
- Skills Challenge scores for all official qualifying events will be included in the World Skills Standings on RobotEvents.com.
Event Region Championship Qualification
An REC Foundation Manager will determine if an event qualifies for an Event Region Championship and the corresponding spot allocation.
There are three ways for teams to qualify to Championship events:
- Qualifying Award: Winning a qualifying award at an official event in the team’s Event Region.
- Robot Skills Ranking: If the Championship event in the team’s region is not filled to capacity through qualifying awards, teams may qualify through the World Skills Standings sorted for the Event Region and by grade level. Teams invited through Robot Skills Challenge Rankings are invited in ranked order after the results of the last qualifying event in the region have been posted. Scores earned after this date will not be used to qualify teams to their Championship.
- Waitlist: If there is remaining capacity due to teams not accepting the invite after the Robot Skills Rankings invites have been issued, the capacity will either be lowered, and the event will be closed, or teams will be invited from the waitlist. This will be decided by the REC Foundation Manager.
Events That Qualify Teams to an Event Region Championship
Official Events can become Qualifying Events and are allocated Event Region Championship spots if they follow the following criteria:
- The Spot Level of an event is the number of qualifying spots an event has been allocated to qualify teams to a Championship. This Spot Level is dependent on capacity of the Championship, number of events leading up to the Championship, and size of qualifying event. The REC Foundation Manager will determine how many spots each event is given to fill the Championship.
- Some Event Regions may require an event registration capacity to be greater than 16 teams to be made a qualifying event due to the limited number of championship spots. If an event has 16 teams and is considered official, but not at the qualifying event size minimum for the specified Event Region, then the Robot Skills Scores will be posted to the World Skills Standings, and no teams will qualify directly to the Championship.
- Large events may be allocated more spots than smaller events. Events of the same size within the Event Region should expect to have the same number of spots.
- Leagues may have more spots than equal sized Tournaments within the Event Region due to the higher number of Qualifying Matches and longer duration teams experience with Leagues compared to Tournaments.
- Leagues with fewer than six (6) organizations registered may have fewer spots than Tournaments of equal size in order to balance the opportunity for teams in the Event Region to qualify for the Championship event.
- Scores posted from Skills Only events and Live Remote Skills events are posted to the World Skills Standings. An REC Foundation Manager will determine if any Event Region Championship spots are allocated at these events.
VEX IQ Competition
|Spot Level||Excellence Award*||Tournament Champions||Design Award||Robot Skills Champion||TW 2nd Place||Innovate, Think, Amaze**||TW 3rd Place||Build, Create***||TW 4th Place||TW 5th Place|
|8-10 Spots||1||2||1||1||2||1, 2, 3||-||-||-||-|
|13-14 Spots||1||2||1||1||2||3||2||1, 2||-||-|
* If the Event is giving 2 Excellence Awards, simply add 1 to the Spot Level for the additional Excellence Award, in which case there would be a Middle School Excellence Award and Elementary School Excellence Award given.
** Priority is given to Awards listed in order starting with Innovate and ending with Amaze.
*** Priority is given to Awards listed in order starting with Build and ending with Create.
VEX Robotics Competition, JROTC, and VEX U
|Spot Level||Excellence Award*||Tournament Champions||Design Award||Robot Skills Champion||Tournament Finalists||Innovate, Think, Amaze, Build, Create**||Tournament Semi-Finalists|
|8-12 Spots||1||2||1||1||2||1, 2, 3, 4, 5||-|
* If the Event is giving 2 Excellence Awards, simply add 1 to the Spot Level for the additional Excellence Award, in which case there would be a Middle School Excellence Award and High School Excellence Award given.
** Priority is given to Awards listed in order starting with Innovate and ending with Create.
Team Registration and Deadlines to an Event Region Championship
- Teams are permitted to register for only one (1) Championship event in their Event Region leading up to the World Championship. Note: This does not include Signature Events.
- Teams are not permitted to register for any Event Region Championships outside of their Event Region.
- Teams that qualify for the Championship event, on or before, January 31, 2023, will have two weeks to register and pay by credit card, check or PO for the Championship event.
- Teams that qualify on or after February 1, 2023, (or qualified for a Championship event that is less than three weeks away) will have one week to register and pay by credit card, check or PO for the Championship event.
Events that Qualify Teams to VEX Worlds
Official Events that qualify teams to VEX Worlds are typically Event Regional Championships and Signature Events and must follow the same spot hierarchy found in the tables above along with the additional criteria below.
- These events must offer Judging Awards and give all teams the opportunity to be interviewed.
- These events must offer the Robot Skills Challenge to all teams.
VEX World Championship Qualification
This section describes how teams will qualify to VEX Worlds.
Once a spot is awarded to a team, that spot has been exhausted. If that team qualifies again, they do not take an additional spot and that spot will need to be re-issued by the REC Foundation Manager as described in the sections below.
When a team qualifies, it is that team (i.e., Team number) that will be invited to VEX Worlds, not the students on the team. If students move up to the next grade level or program or if they join another team, they will not bring that qualification with them and will need to qualify their new team for VEX Worlds from one of the below criteria. If a spot is won from the previous season, then the base number is what qualifies in the same grade level and program as the team that won, but it will be up to the coach as to which team from that organization should be advanced the spot e.g., if the VIQC Elementary School team 0000A won Excellence from VEX Worlds 2022, the coach can select any 0000 Elementary School team to be invited to VEX Worlds 2022, such as 0000Z, but not one of their Middle School teams. The coach must tell the REC Foundation Manager which team the spot goes to by December 1, 2022, if the coach has not selected a specific team by this date, the spot will go to the same team number and letter that qualified initially.
Spots to VEX Worlds 2023 from VEX Worlds 2022
These spots have already been won and teams will be invited to register to VEX Worlds 2023 when the VEX World registration page opens on RobotEvents.com
- All Excellence Award Winners – The VEX Worlds 2022 Excellence Award winners from each program and grade level.
- All VIQC World Champions – The two (2) teams on each winning alliance from each program and grade level from the VEX IQ Competition at VEX Worlds 2022.
- All VRC World Champions – The two (2) teams on each winning alliance from each program and grade level from the VEX Robotics Competition at VEX Worlds 2022.
- VEX U World Champion - The winning team from the VEX U World Championship.
- All Robot Skills Champions – The Robot Skills Champion from each program and grade level at VEX Worlds 2022.
Note: If a team double qualifies by winning multiple spots from one or more of the above criteria, that spot is not given to another team.
Spots to VEX Worlds from Event Regions
The Spot Level chart found in the above section is used to show which awards at a Championship event will qualify for the 2023 VEX Robotics World Championship based on how many spots the region has been allocated. VEX Worlds spots are allocated to an Event Region based on the following:
- At least one team from that Event Region must register and pay on RobotEvents.com by January 1, 2023, for that Event Region to receive a spot.
- The number of spots that each Event Region receives is based on the number of registered and paid teams in that Event Region from the previous two seasons, using the higher of the two season team counts.
- By January 19, 2023, additional spots will be allocated to Event Regions that have higher-than-average growth to re-balance spot levels due to these additional teams. Teams added after January 1, 2023, will not be considered in this re-balancing allocation of spots.
- World Championship spots are calculated by program and grade level separately and allocated separately, i.e., the number of VRC middle school teams has no influence on the number of spots that Event Region would get for VIQC elementary school.
- When an Event Region is hosting a Championship event, all of the spots must be given to that Championship event if possible. If the Event Region is hosting multiple Championships, then the spots must be divided among the Championships according to the percentage of teams from the Event Region that Championship serves. If there is a percentage of teams from the Event Region that are unable to attend the Championship event(s) through no fault of their own (e.g.: Covid-19 restrictions, day-of-the-event weather and/or travel restrictions), the REC Foundation Manager will assess the number of spots to be withheld from the Championship event(s) and those withheld spots will be given out using the World Skills Standings.
- Event Regions that have only one assigned VIQC Elementary School World Championship spot should give that qualifying spot to the Elementary School Excellence Award winning team at a blended VIQC Championship event in that Event Region.
- Event Regions that have only one assigned VRC Middle School World Championship spot should give that qualifying spot to the Middle School Excellence Award winning team at a blended VRC Championship event in that Event Region.
- Regions that have more than one assigned VIQC Elementary School World Championship spot should make every attempt to hold a separate grade level VIQC Championship event. If the only option is to host a blended event, the elementary school spots can only go to elementary school teams. The middle school spots can be won by middle school or elementary school teams. Likewise, regions that have more than one assigned VRC Middle School World Championship spot should make every attempt to hold a separate grade level VRC Championship event. If the only option is to host a blended event, the middle school spots can only go to middle school teams. The high school spots can be won by high school or middle school teams.
- For blended events, the lower grade level’s spots will be protected by not assigning the spots to awards that could be won by the upper grade level teams. This is done by using the upper grade level’s spot level plus a second Excellence Award.
- The balance of remaining spots will be awarded as described below.
- Spots are protected in a blended event as described above.
- Spots are unable to be given at the Event Region’s Championship(s).
- Any spot that would go to a team who is already qualified to VEX Worlds prior to winning this spot, e.g., a spot that would go to a team who has already qualified to VEX Worlds, or a team who wins multiple spots at the Championship.
- The REC Foundation Manager will assess how many spots are remaining in each program and grade level after the conclusion of the Event Region Championship(s).
- Any remaining spots (double qualifications) at a State, Regional, Provincial, National Championships to VEX Worlds 2023 will come from the Robot Skills Challenge standings at that specific Championship event.
Spots to VEX Worlds from Signature Events
Signature Events are highly produced events that give teams an opportunity to compete with other teams from different regions and abilities. These events can be found on RobotEvents.com using the Level Class filter for Signature Events. Not all Signature Events qualify teams to VEX Worlds, due to some being after the qualification deadline.
- Event Partners must fill out an application to host a Signature Event each season. The deadline for submission for the 2022-2023 season is October 1, 2022.
- Signature Event spots to the VEX World Championship do not come from any region and are counted separately, i.e., Spots given to Signature Events do not decrease the number of spots that Event Region is allocated. These spots are in addition to the Event Region’s allocation of spots.
- Spots are allocated to Signature Events based on multiple factors. Teams should look at the Awards tab on the event listing on RobotEvents.com to see how many spots each Signature Event has been allocated.
- Signature Events held after February 28, 2023, are not given any spots to VEX Worlds 2023.
- If the team that wins a spot at a Signature Event is already qualified, or wins multiple spots at the Signature Event, those spots will be filled by the team(s) with the highest Robot Skills score at that Signature Event at the end of the event.
- The above mentioned criteria applies to Signature Events created and held during the 2022-2023 season only. Signature Event requirements for the 2023-2024 season will be updated and released on February 1, 2023.
Spots to VEX Worlds from JROTC Events
- JROTC Invitational events that meet the qualifying criteria will qualify directly to VEX Worlds 2023. Spot allocations will be determined by the REC Foundation. In order for these events to qualify directly to VEX Worlds, they must only have teams with a JROTC affiliation competing at the event.
- JROTC Invitational events may qualify for an Event Region Championship as well if they adhere to the guidelines in the Event Region Championship Qualification section.
Team Registration and Deadlines to VEX Worlds
- The following occurs when teams that win a spot to VEX Worlds and choose not to register by the deadline.
- The team MAY NOT transfer that spot to another team of their choosing.
- In regions outside of the United States, the spot will go to another team from that region based on the criteria set forth by that region, typically the team with the highest Robot Skills score from that region.
- In the United States, the spot level allocations have been inflated to account for the teams that win spots but cannot attend. Therefore, the spot is not awarded to another team.
2023 VEX Worlds Spot Allocations
Below are the initial 2023 VEX Worlds VIQC and VRC spot allocations for each Event Region (VEX U coming soon). These allocations are based on the percentage of registered teams in each Event Region over the last few seasons compared to total number of teams in the world in those same seasons.
Additional spots may be allocated based on team growth in a specific region. Team counts and regional growth will be analyzed on January 1st, 2023 to determine if additional spots may be added. Additional spots, if available, will be assigned on January 12th, 2023. If a specific region is unable to attend VEX Worlds, those spots may be reassigned to other regions as we are made aware.
VIQC Spot Allocations
United States Event Region
VIQC Middle School
|California - North||11||11|
|California - South||19||32|
|District of Columbia||3||3|
|Florida - North/Central||18||17|
|Florida - South||16||14|
|Pennsylvania - East||4||3|
|Pennsylvania - West||4||3|
|Southern New England||3||3|
|Texas - Region 1||7||8|
|Texas - Region 2||18||22|
|Texas - Region 3||7||12|
|Texas - Region 4||5||8|
International Event Region
VIQC Middle School
|Canada-British Columbia (BC)||4||3|
|Canada-New Brunswick/Nova Scotia/Prince Edward Island||1||1|
|United Arab Emirates||3||1|
VRC Spot Allocations
|United States Event Region||
VRC High School
VRC Middle School
|Armed Forces Pacific||1||0|
|California - Region 1||3||1|
|California - Region 2||12||9|
|California - Region 3||7||6|
|California - Region 4||17||18|
|District of Columbia||1||0|
|Florida - North/Central||8||4|
|Florida - South||12||3|
|Pennsylvania - East||9||4|
|Pennsylvania - West||7||1|
|Southern New England||17||6|
|Texas - Region 1||5||1|
|Texas - Region 2||19||8|
|Texas - Region 3||15||6|
|Texas - Region 4||6||4|
|International Event Region||
VRC High School
VRC Middle School
|Canada-British Columbia (BC)||7||4|
|Canada-Vancouver Island (BC)||3||1|
|United Arab Emirates||3||1|